What’s a big concern for a school or college student & a corporate employee sector? How to track employee attendance, leaves & working hours. Every business across the globe utilizes various methods to track employee attendance. From Spreadsheets and manual pages, attendance to Badge Swipes, occupancy sensors, under-desk sensors, and Biometric attendance systems are common ways of time tracking. Today, we’ll look at what time tracking is, its different ways, and automated attendance tracking systems for SMEs in Lahore. Automated Time-tracking solutions can make life so much easier. But before that, we must understand the importance of attendance tracking. So, let’s get right to it.
What is Attendance Tracking?
Attendance tracking is a systematic process that businesses use to track employee attendance, such as leaves, working hours, etc. Attendance management is key to understanding work and progress patterns because it allows you to track the hours spent on a specific project. Time tracking involves recording when you started your work day, how long your breaks were, how much overtime was done, and how many leaves were taken. In advanced HR solutions, like GleamHR, all this time management information is used to generate payrolls.
Why is it important to Track Attendance?
It’s essential to have a proper check & balance on an employee’s work ethic and that’s made possible by comprehensive time-tracking solutions. Another reason is undoubtedly the transparency it brings. With an Attendance management system, the executives know which employee is working better and the employees can keep themselves in constant check. However, the biggest reason it’s imperative to track time is that the payrolls generated are fair & accurate. But, how are businesses in Lahore managing attendance, and what’s the best way to do that?
What are different ways to Track Employee Time & Attendance?
Here are some of the most common ways organizations and businesses in Lahore manage and track employee attendance.
Attendance Registers
The most primitive and somewhat obsolete way of recording attendance is through registers. Even Today, many organizations, such as schools, Government sectors, and small start-ups in Lahore, use attendance registers. Attendance registers are usually kept at reception or the HR manager’s desk, where employees can enter their entry and exit times.
Using attendance registers poses a lot of problems. Firstly, much paper is used and much time is wasted in the procedure. Moreover, the registers aren’t too easy to work with especially to keep track of projects in work or when working hours are flexible. Finally, using attendance registers isn’t a scalable option. What’s the alternative though?
Computerized Spreadsheets
Google spreadsheets are a good alternative to physical registers and a lot of SMEs in Lahore use these to track time. These spreadsheets are typically shared across company groups. Employees can add their clock-in & clock-out times as well as their project progress & break schedules. But these spreadsheets are no short of drawbacks either.
The spreadsheet approach is extremely difficult to keep a check on and you’d be putting in hours every day just to keep track of it all. Moreover, it’s very difficult to manage time off and keep a proper check on progress and working patterns with sheets.
All-in-all Attendance Management Systems
All the drawbacks of olden ways have pushed the business owners in Lahore to make a switch towards All-in-all attendance management systems. These systems are typically part of a bigger, comprehensive HR solution that boasts the time management module as well. Typical Attendance management systems work in the following way.
At the helm of accurate tracking tools is the integration of biometric devices, geo-fencing & pop-up notifications for fair tracking. Attendance management systems have access to biometric office devices such as ZKteco or in-phone biometrics, to mark attendance. Then, through GPS tracking and geo-fencing, you can keep a check. Employees can log in to the current projects they are working on alongside this so the HR manager and Team Lead can trace the progress. This is the fairest & accurate means of Attendance management, and we are encouraging all SMEs in Lahore to switch to these solutions.
Challenges of Attendance Tracking in Lahore
Before we move towards the benefits we must get to know the specific challenges of time tracking that SMEs in Lahore are facing.
Errors in Manual Tracking
First and foremost, humans are vulnerable to errors. Traditional attendance tracking methods are too reliant on employees, and a single mistake can cause big-time problems for everyone. Newer time-tracking solutions, on the other hand, are automated and need no direct human intervention, which makes them more or less error-free.
Saving Time & excessive Excel sheets
Time is undeniably one of the biggest assets to companies and manual time-tracking depletes that asset a lot. HR managers waste hours every day recording attendance, resolving time-off conflicts, and factoring in extra working hours for each employee. Employees also have to make multiple visits to HR managers to remind them of a specific day that they worked 3 hours extra, such a hassle. New Time tracking solutions will help you cut down this time. All this saved time can be utilized for more strategic tasks such as improving overall productivity.
Issues in Payroll
Payrolls are strongly associated with attendance. Traditional time-tracking solutions such as card swipes and timesheets, are prone to errors and inaccuracy. Errors that are not documented might result in improper employee payouts and other payroll concerns, making the entire procedure difficult for you. Automated time-tracking solutions such as the GleamHR are comprehensive HRM solutions, so they assure you of timely and error-free payrolls. Making payroll processing solutions for Lahore’s SMEs a hassle-free task.
Monitoring Remote work
Easily one of the biggest challenges of traditional time-tracking solutions such as card swipes, is monitoring remote work. You can’t register or track the time anyone puts in his job whilst he’s away from his desk. The growing trend of remote jobs poses a big threat to the time-tracking solutions of the past & rightfully so. Modern HR solutions have mobile applications with biometric and GPS integration so you can record and track attendance remotely.
Time Theft can be a nightmare
With traditional methods of attendance tracking it’s very much possible that some dishonest employee can exploit you by employing schemes of time theft. You can eliminate the danger of time theft if you employ biometric terminals.
Transparency
Another issue with traditional time-tracking solutions is that they are neither updated nor complete in real-time; it’s also hard for an employee and an HR official to cross-check data. A mistakenly absent employee would need to go through hour-long cross-checks to get rid of discrepancies. With automated time-tracking solutions, all you’ve gotta do is put up a correction request and you’re done. Making life easy with state-of-the-art HR solutions for businesses in Lahore. Automated Time-tracking solutions also have complete data available for every employee at all times, so they all know about their status.
Benefits of Using Attendance Management Systems for SMEs in Lahore
This brings us to our next motive, the benefits of using attendance management systems for businesses in Lahore. The following 3 Pros are the most important in our eyes.
Biometric & Geo-fenced Tracking
A big plus point with accurate time tracking is the use of biometric devices and geofencing inside your software. Biometric ensures much more authentic, precise, and accurate time recording than any card swipe, whilst Geo-fencing will allow you to monitor remote work.
Support for Scalability
Attendance Management Systems always tend to support large-scale enterprises. It doesn’t matter whether you have 50 employees or 500, the system records and maintains time-tracking data for all. This support for scalability is essential for growing businesses in Lahore and all of Pakistan.
Integration with Payroll
Finally, the automated time-tracking solutions can make use of all the time-tracking data to generate accurate payrolls. In hindsight, accurate payrolls is the end goal of attendance management, so you should be looking for a system that can do that on its own. If your HR automation software has this all, it’s perfect, it’s GleamHR 🙂
Why is GleamHRM the best choice for Lahore’s businesses?
By now you must be thinking why should a business owner choose GleamHRMs when there are so many options around? The following few reasons make a great case for why GleamHRM is the best time-tracking solution for businesses in Lahore.
Easy-to-use app
Top-of-the-line time-tracking solutions need to have an easy-to-use app that works just as well on all OS and all devices. You need to pick an automated time-tracking solution that has an intuitive app that will be easy for your employees to understand to avoid any future problems.
Attendance-based Payroll System for Lahore
Attendance Management systems should have the feature of generating payrolls by utilizing the attendance data of every employee. They should automatically calculate and disburse payroll based on attendance data. Attendance-based Payroll solutions factor in the hours worked, leaves, and off days, ensuring precise and timely payments with minimal manual input. This is exactly what Gleam does. GleamHRM is being used by multiple businesses in Karachi, Gujrat & Islamabad already. So, it’s high time that businesses in Lahore move towards it too. They ensure that you Make Payroll, not War!
Seamless Integration
How will the tracking solution be compatible with our existing records? Your time tracking policies? How will we integrate attendance tracking systems with payroll? These are some of the questions and concerns that you will have with an attendance management system. However, we do all that and more, so you need not worry about GleamHRM.
Customizability Options
Business owners in Lahore are often said to work according to their standards and routines and not the norms. Such a diverse and flexible environment needs an HR solution that is just as compatible with all. At GleamHR, we truly believe that no two businesses are alike so we make sure we treat each one of our clients according to their specific needs. With customizability, we always say, the more the merrier. And we deliver on that too.
Conclusion
Attendance tracking is an important part of workforce management, especially for businesses in Lahore. While traditional methods like attendance registers and spreadsheets are still in use, they are quickly being replaced by advanced automated attendance systems. Automated HR solutions bring unparalleled accuracy, scalability, and seamless integration with payroll systems, saving businesses time and money.
GleamHRMS stands out as the best choice for Lahore’s SMEs, offering customizable options, biometric and geo-fenced tracking, and attendance-based payroll processing. If you’re ready to revolutionize your HR operations, it’s time to make the switch to GleamHR. For further queries, feel free to comment down below or schedule a call with our always-available customer support.
