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Forget the disturbance, Stay GDPR Compliant

Easily manage data privacy, consent, and compliance without the headache!

Understanding GDPR Compliance with GleamHR

The General Data Protection Regulation (GDPR) is a comprehensive legal framework established by the European Union (EU) to standardize data protection regulations across Europe. Its primary goal is to enhance consumer privacy and control over personal data. The GDPR updates the earlier Data Protection Directive and includes the pivotal “right to be forgotten,” allowing individuals to request the identification and removal of their data from an organization’s records.

This guide outlines how GleamHRM prepares for GDPR compliance and provides an overview of the new requirements to help you align your business practices with GDPR standards.

GleamHR Commitment to GDPR

GleamHR has implemented updates to protect personal data from loss, theft, unauthorized access, or sharing. We are committed to obtaining clear and explicit consent before collecting personal data.

How GDPR Affects Your Business

If your business operates within the EU or processes the personal data of EU citizens, GDPR compliance is mandatory. The regulation requires you to:

✓ Obtain clear, specific, and unambiguous consent from individuals before processing their data.

✓ Communicate how you intend to use their personal information.

For businesses using GleamHR with customers in the EU, this means:

✓ Securing consent before storing customer information.

✓ Gaining explicit permission before sending promotional or marketing communications such as emails or SMS messages.

✓ Configuring your platform to manage individual preferences for data storage and usage.

We recommend consulting legal or professional advisors to ensure your GDPR preparations are complete.

New Features to Support GDPR Compliance

To align with GDPR requirements, GleamHR has introduced several updates:

✓ Enhanced Customer Registration Process: EU customers will now provide explicit consent for data processing during registration.

✓ Customer Data Management: Businesses can seek consent before storing customer information and allow customers to update or delete their data.

    ↳  Example: A customer of ABC Company can request updates or the removal of their stored information.

✓ Mobile App Updates: Customers can request businesses (e.g., ABC Company) via the GleamHR Android or iPhone app to update or erase their data.

✓ Data Deletion and Reporting: When a customer requests data deletion, GleamHR will replace their record with a generic identifier like “Walk-in Customer” to maintain accurate business statistics and reports.

We will continue to update this section with progress and future roadmap details.

Customer Rights Under GDPR

As a GleamHR user, you are now classified as a “Data Controller.” This comes with responsibilities to enable your customers to exercise the following rights:

✓ Right to Be Informed: Provide clear and concise details about their data use.

✓ Right to Rectification: Update inaccurate or incomplete information upon request.

✓ Right to Be Forgotten: Delete customer data upon their request.

✓ Right to Object: Allow individuals to object to using their data for profiling or marketing.

✓ Right to Restrict Processing: Permit individuals to suppress their data while maintaining storage.

✓ Right to Data Portability: Provide individuals with their data in a readable format upon request.

These measures ensure compliance with GDPR while maintaining transparency and trust with your customers. GleamHR remains dedicated to supporting your GDPR compliance journey.

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