As everyone knows, Karachi is known for its business opportunities and established structure for enterprises. Every bustling business needs management. Because management is one of the key elements of any organization or company for its success. Consequently, it’s essential to have an HRM software solution that can solve problems of attendance tracking, leave management, payroll processing, Recruitment, and more for businesses. We often hear people say, “No good thing in Life is free.” Wouldn’t it be incredible if you could get free attendance and payroll management software for your business?
Today, we’ll focus on finding you the best attendance and payroll processing solution. But before we move on, it’s essential to understand why it is needed: the key challenges in Karachi’s business market and the benefits such a solution could bring. So, without further ado, let’s get right to it.
What is Attendance and Payroll Management Software?
An attendance and payroll management software solution will have at least two separate modules, one for attendance tracking and the other for payroll processing. But where the magic happens is when these two modules are made to work as one unit. Let’s explore more about it:
Attendance Tracking
At the helm of accurate tracking tools is the Integration of biometric devices, mobile device location, geo-fencing & pop-up notifications for fair tracking. Attendance management systems have access to biometric office devices such as ZKteco or in-phone biometrics to mark attendance. And then through GPS tracking and Geo-fencing you can keep track of your employees. Employees can log in to the current projects they are working on alongside this so the HR manager and Team Lead can trace progress.
Payroll Processing
And on the other hand payroll management systems aim to make repetitive tasks of payroll processing and payslip dispatching easier. Typically Payroll systems will use data such as the number of hours worked, the number of absences, tasks completed, and bonuses to create a payslip automatically. All this data is fed through the attendance tracking side of the coin. So, at all times tracking data serves as the input for the payroll processing module which ensures fairness. But how is attendance tracking used to make the payrolls?
Attendance-based Payroll Processing
A payroll solution is like a mixer, which takes in bunches of data and produces a finalized payroll. Typically, the ingredients are time tracking data, number of absences, tax policies, and some company-defined metrics. The job of the system is to take in all these ingredients, mix them up, and produce a payroll accordingly.
Once the system has information about how many hours an employee worked, how many hours were taken off, and how much overtime was done. The system uses this data alongside carefully designed algorithms to generate payroll. Deductions can be made to the payroll according to the number of absences and hours missed from work. Attendance-based payroll adds a much-needed layer of transparency to payroll processing for SMEs in Karachi.
Problems in Attendance and Payroll Management for Businesses
Businesses in Karachi are in dire need of a good HRM software solution, and that’s mainly due to the following reasons.
Errors in Manual Tracking
First and foremost, humans are vulnerable to making errors. All the traditional methods of attendance tracking and payroll processing are too reliant on employees and their single mistake can cause big-time problems for all. Newer attendance & payroll management systems on the other hand are automated and need no direct human intervention. So, they are more or less error-free.
Time wasted in HR work
Time is undeniably one of the biggest assets to companies and manual HR processing depletes that asset a lot. HR managers waste hours every day recording attendance, resolving time-off conflicts, and then days to generate payrolls. All these problems will be solved for businesses in Karachi if they opt for the best free attendance & payroll management solution. All this saved time can be utilized for more strategic tasks such as improving overall productivity.
Monitoring Remote work
One of the biggest challenges of traditional time-tracking solutions such as card swipes is monitoring remote work. You can’t register or track the time anyone puts in his job whilst he’s away from his desk. The growing trend of remote jobs poses a big threat to the time-tracking solutions of the past & rightfully so. Modern HR solutions have mobile applications with biometric and GPS integration so you can record and track attendance remotely.
No Room for Scalability
If you’ve got a small business with only 10-12 employees maybe you can do well with manual calculation of attendance & payrolls. But, what if just like all successful businesses you’re upscaling to let’s say 90 employees? Now you’ll need dedicated HR executives just to keep track of attendance & calculate employee payroll. In contrast, if you have a modern employee payroll management system it doesn’t matter whether you generate payrolls for your 50 employees or 100 or 200. With Payroll systems the only thing that grows is the database and that allows you to work freely and minimize your HR workload exponentially.
Transparency
Another issue with traditional HR operations is that they are neither updated nor complete in real-time; it’s also hard for an employee and an HR official to cross-check data. A mistakenly absent employee would need to go through hour-long cross-checks to get rid of discrepancies. Similarly, it’s hard to keep track of payrolls if any banking issues occur. With automated HR solutions, both your time tracking & payroll are automated. Making life easy with state-of-the-art HR solutions for enterprises in Karachi.
Security & Confidentiality Concerns
Lastly, a lot is said about the security and integrity of an employee’s information but that’s a tough ask to maintain with manual attendance and payroll processing. Manual records are susceptible to salary & information leaks. Sometimes these leaks can lead to internal clashes, but that’s not the case with attendance & payroll management systems. If you’re looking to get beyond such issues, now’s the time to get paired up with a good payroll management system provider. But, what are the key features you should be looking for in a HR solution system? Let’s take a look.
Key Features in Attendance and Payroll Software
The following characteristics are essential for any good attendance and payroll management software, especially for businesses in Karachi.
Attendance driven Payroll System for Business
Management software should have an extremely smart feature of generating payrolls by utilizing the attendance data of every employee. They should automatically calculate and disburse payroll based on attendance data. Attendance-based Payroll solutions factor in the hours worked, leaves, and off days, ensuring precise and timely payments with minimal manual input. Automated HR solutions are being used by multiple businesses in Gujrat, Islamabad & Lahore already. So, it’s high time that companies in Karachi move towards it too. They ensure that you make HR simple and not painful.
Automated Processing
The first thing you need to ensure is available on your attendance and payroll system has to be its ability to do automated calculations. This includes calculations for Taxation, and it should also be capable of making adjustments according to time off and bonuses. The availability of automation is integral for businesses in Karachi.
Seamless Integration
How will the payroll automation software align with Attendance tracking? Your compliance policies? How will we integrate attendance tracking systems with payroll? These are some of the questions and concerns that your payroll system must be solving. If it can do that, you’ve got yourself a great tool. If you’re a business owner in Pakistan then your payroll automation software needs to have the ability to integrate with your existing Management system.
Customizability Options
The Management system you pick should also have the ability to be tailored to your company’s specific policies and you can tweak around things such as tax adjustment and time-off policies. With customizability, we always say, the more the merrier. So, if you’re getting more options for bespokeness with one payroll tool, pick that.
User Friendly Self-Service Portals
Finally, the payroll system you pick must be enveloped inside user-friendly self-service portals. These portals or mobile apps should be intuitive, responsive, and easy to use and understand. Not all employees are tech geeks so you’ll need something very simple to master even for someone with little to no interaction with technology.
What is the Best HRM software for Karachi SME’s?
If you need a HRM solution to do all this and much more, you don’t need to look beyond GleamHR. GleamHR is the first and undeniably the best attendance & payroll management software in Pakistan. It’s an automated suite of solutions to all your HR problems including but not limited to Attendance & Payroll. It’s a fully automated system that has a lot of features that are Attendance Management, Payroll Management, Leave Management, Employee Management, Geo-fencing, Customizable Reports, AI-based recruitment, and more.
Benefits of using GleamHRM
Following are the key benefits of using GleamHRMs
Specialized Solution for Pakistani Businesses
GleamHR is Pakistan’s home-grown venture, so we understand Pakistan’s job market better than all. GleamHRM specializes in Pakistani Businesses because we keep on integrating the latest labor laws, taxation policies, and market standards. We understand the needs of passionate Lahories, diverse & proud Karachiites, and the ever-evolving workforce of Islamabad’s SMEs. GleamHRM fully supports all the payroll processing in PKR so you can always get the most convenient financial solution.
Free & Premium plans
GleamHRM has a wide range of plans based on the size of your workforce. If your workforce is just sprouting and you have less than 25 employees you’re eligible for the GleamHRM 14-days free plan. Similarly, GleamHR offers a variety of Premium plans depending on how many HR operations you need to automate with GleamHRM. To get more info on this schedule a call with us at GleamHR.
Exceptional customer support
Finally, we pride ourselves on providing 24/7 customer support as the market leader. With GleamHR you benefit from 24-hour warm customer support. Our dedicated experts are ready to resolve any issues or answer questions, ensuring uninterrupted use of the platform. Easily the best and most affordable HR software for small businesses in Karachi, Pakistan.
Conclusion
Karachi’s business landscape demands innovative solutions to manage attendance and payroll efficiently. Manual processes are susceptible to errors, time-consuming, and not equipped for modern challenges like remote work and scalability. GleamHR offers the perfect answer for businesses in Karachi. GleamHRM sets the standard for HR management software with its free and premium plans. It offers seamless automation, compliance with Pakistani labor laws, and unparalleled customer support. Whether you’re a small startup or an established enterprise, it’s time to adopt GleamHR and simplify your HR operations. Visit our website today and take the first step toward modernizing your HR processes.
