Time Tracking Solutions for HR
When you have never been in charge of managing staff absences, it may quickly become a nerve-racking task: who is absent? Who will be absent? How can I account for unapproved absences? You might have come across several systems of time tracking for employee presence, developed throughout the years. The time card, perforated clock, and time sheets are the most common of these classic manual attendance recording systems.
Each of these choices has its own set of drawbacks. Companies have gradually begun to combine software and new clock terminals to better manage employee attendance in recent decades. Let’s discover the disadvantages of traditional time-recording methods to learn why you should consider changing to an automated time-recording solution.
The following are the primary drawbacks of these traditional systems:
There is always a possibility of error in manual time tracking:
There is a potential for human mistakes when using punched cards or time sheets. Employees may inaccurately record their hours of work on a time sheet, or the information may be submitted improperly into your payroll software. Errors that are not documented might result in improper employee payouts and other payroll concerns, making the entire procedure difficult for you.
Employees may conduct time theft through manual time tracking:
You cannot prevent time theft and punching by mates while using manual time sheets and punched cards. With manual time recording, an employee can register for his or her shift by using another punch card.
Manual time entering takes a long time:
Attendance time sheets might consume a significant amount of your time. You may need to update the scorecard, correct time input mistakes, and errors, and deal with other issues when manual time recording methods are used.
Manual time tracking systems are now useless and obsolete:
The handbook on your system clock piercing is now ineffectual and out of current. As they can have a big influence on the operation of your firm. Clock mistakes may be costly to your company. These issues are becoming more prevalent in large corporations.
Errors with the keyboard and printing:
Everything is dependent on your data input, from collecting attendance data to collecting percentage statistics for each student. A simple error in your manually recorded data input might result in an incorrect overall attendance percentage of an employee.
Incorrect Time Entry:
Your staff members come and go, passing through numerous time recording alternatives such as timers, touch screen kiosks, PCs, mobile phones, and so on. It results in typical time-stealing tactics.
Excessive paperwork:
To manage an enormous volume of data, a system that guarantees information is preserved, located, and retrieved promptly and effectively is required. If the presence is noted in the records, paperwork might take up a lot of space. If your organization has many offices, accessing documents from each office in different places will be considerably more challenging.
Outdated Systems:
The use of obsolete systems increases the risk of system crashes, security issues, and data loss.
Have you considered what may happen if your payroll system fails to process payroll correctly and an employee complains?
A contemporary attendance management system alleviates stress, saves time, and boosts accuracy.
There are numerous advantages of switching to an automated time-tracking solution, as technology is always changing. It seems to reason that the method by which employees’ time is recorded is a component of modern technology. Discover why sophisticated time-monitoring software is the ideal answer for every company.
What exactly is automated time-tracking software? It is simply software that tracks employee attendance and transmits the information to a payroll or accounting system. The manner of marking entry and exit may differ. Biometric terminals, proximity terminals, mobile watches, fixed-line watches, and web watches are among the available alternatives.
Each of these possibilities may be used in conjunction with other people management systems, such as candidate list software and human resource management software. You can create a time-tracking solution personalized for your company’s specific needs using GleamHR.
The following are the benefits of Time Tracking software for HR:
Eliminates the payroll mistakes
What makes time-tracking software superior to your classic clock drilling systems? On the one hand, they reduce the chances of human mistakes. When the program automatically combines employee attendance data, common payroll mistakes in manual choices are eliminated.
Prevents time theft
You can eliminate the danger of time theft if you employ biometric terminals. Employees must scan their fingerprints at a biometric terminal. The system then verifies the employee’s identification and records it. With a biometric terminal, punching between buddies and other sorts of time fraud is simply not possible.
Enhances your efficiency and production
You will notice an increase in productivity and efficiency by incorporating time-tracking software. Many of the responsibilities connected with punch cards and time sheets are no longer necessary. The punching terminal sends data electronically to the time tracking system, where your human resources department or management may access employee help.
Are you looking for an automated Attendance Management integrated system?
We recommend you GleamHR which is one of the top HR solutions. The automation of so many HR functions into a single system.
GleamHR is a human resource management system designed for small and medium-sized businesses. This HRM software centralizes employee data and restricts access to only one authorized user, ensuring a high level of security. The presence module tracks employee time based on insertion and perforation data. It addresses all of your company’s core HRM requirements, such as time management, attendance management, expense management, leave management, recruitment management, and personnel information management.
Key Features of GleamHR
- Hiring
- Onboarding
- People Analytics
- Training
- Paid Time Off
- Time Tracking (Attendance management)
- Payroll
Unlike the other popular HRM software, opting for GleamHR will benefit you to utilize all HR functions in a single software. You can use one system for all HRM functions. As the other HRM software tools are designed for specific HR functions separately, also, you can purchase the GleamHR software based on the number of employees in your organization.
More than two-thirds of companies still use manual punching systems, hence suffering from time theft, too much paperwork, less productivity, and increased costs. It may be time for you to consider moving to an automated time-tracking solution. Learn more about the biometric attendance system.
